What is taxi fleet management software?
Taxi fleet management software brings together everything you need to run a fleet behind the scenes: your vehicles and their documents, your drivers, what each job earned, and the records a licensing authority can ask to see. It sits alongside the dispatch system that sends jobs to drivers.
UK council compliance, built in rather than bolted on
- Permanent GPS history: every journey is recorded and kept, so you can answer a complaint or an inspection quickly.
- Vehicle document tracking: MOT, insurance, tax and plate details are stored per vehicle.
- Automated reminders: alerts before MOT, insurance, tax and plate expiry dates lapse, so nothing slips through.
- Driver shift records: a clear record of when each driver was on duty.
- Device security: hardware-level controls on which devices can be used.
Financial control and reporting
Track income and expenses, calculate driver commission, and export financial reports when your accountant needs them. Because jobs, drivers and vehicles are all in one platform, the figures come from the same source as your dispatch data.
Analytics and KPI dashboards
See job volumes, driver performance, revenue and response times at a glance, and spot trends before they become problems.
Users, drivers and system configuration
- Add, edit and deactivate drivers and staff, and assign roles and permissions across your team.
- Configure zones, pricing rules, notification settings and integrations from one control panel.
- Push new driver app versions over the air, with no app-store wait.
- Monitor driving behaviour such as harsh braking, aggressive acceleration and sharp cornering.
One price, nothing hidden
From £12 per vehicle per month, with unlimited admin users, no setup fee and no contract. See pricing or start your free 30-day trial.
Run the whole business from one system
Fleet management is more than vehicles. Taxi Fleet Assistant also covers the planning, pricing and paperwork that surround them.
- Authority Access. When a licensing officer requests records, generate time-limited access with the case reference and legal basis recorded, and every grant logged.
- Daily and monthly planners. Plan which driver works in which vehicle, with exceptions and vehicle overrides for holidays and swaps.
- Tariff builder. Start fare, per-distance rates, time-of-day and day-of-week bands, special-date pricing and priority rules.
- Subcontractors and outsourced work. Track contractor-owned vehicles with their own insurance details and record work passed to other firms.
- Fleet insurance history. Keep policy details and history alongside each vehicle's MOT, tax and plate dates.
- Fare audit. Compare expected fare, actual charge and meter fare per driver and date range to spot leakage.
- Signal dead-spot map. See where drivers genuinely lose signal, based on real vehicle movement.
- Self-service billing. View your subscription and payment history and pay by card online.
Owners can also use the voice assistant to ask about compliance expiries, takings and fleet status without opening a report.
Frequently asked questions
Does the software help with UK council licensing requirements?
It keeps the records councils commonly ask for: permanent GPS history, vehicle documents such as MOT, insurance, tax and plate details, and driver shift records. Requirements vary by council, so check what your licensing authority asks for.
Can it remind me when an MOT or insurance policy is about to expire?
Yes. Automated compliance reminders alert you before MOT, insurance, tax and plate expiry dates lapse.
Can I calculate driver commission?
Yes. The financial tools include income tracking, expense management and driver commission calculations, with export-ready reports.
Where is my data hosted?
The platform is UK-hosted and GDPR compliant.
Start your free 30-day trial
Every module, your full fleet, no credit card and no contract.